vidcon Invited behavioral Guest Agreement
In order to provide a safe environment for all and to be accommodating to well-known creators who desire to be at VidCon, but: 1) are not selected as a Featured Creator; and 2) are otherwise too popular to travel unaided around the event including, but not limited to, ACC, hotel lobbies, and other public areas, VidCon uses the designation of “Invited Guest.” Invited Guests, who may request said credential directly or be suggested to VidCon by our partners (and are subject to VidCon approval in its sole discretion either case), will receive credentials which grant them full access to the event, the same as Featured Creators and their Full Access guests.
These credentials shall allow Invited Guests to access the Featured Creator hotel (Hyatt Regency Orange County) and the various VidCon designated hospitality suites and events therein; all VidCon-produced lounges and events designed for Featured Creators; the Featured Creator Car Service that shuttles creators from the Hyatt to the ACC and back; and all of the Featured Creator-oriented lounges and offerings at the Anaheim Convention Center (ACC). Invited Guests may also take advantage of a special meet & greet area that we are creating specifically for fan meet-ups with Invited Guests. For clarity, VidCon does not cover travel or hotel costs for Invited Guests, nor are Invited Guests permitted a +1, except in the cases of Invited Guests who are minors under the age of 16.
VidCon may revoke the Invited Guest credential at any time and at its sole discretion. In summary, Invited Guests of VidCon:
– DO receive the same access throughout the event as Featured Creators and Full Access (including access to all back-of-house routes, lounges, shuttles & car service, and the Featured Creator Hotel).
– MUST use the Featured Creator Car Service to travel to and from the Anaheim Convention Center. The Car Service can be accessed at the Hyatt Regency Orange County. Invited Guests may not arrive at the ACC through any other mechanism (on foot, taxi, ride-share, or self-park).
– MUST utilize VidCon’s back of house security areas to navigate around the ACC, and shall not, without VidCon’s express permission, enter any common areas, including the Expo Floor, the ACC Lobbies, and the outdoor Festival Area.
– DO have the option to coordinate with VidCon on conducting a meet & greet in the Bonus Creator Appearance Zone in Hall D at the ACC. Invited Guests may not organize fan meet ups at VidCon other than through this system. Meet-ups with fans in common areas will result in the immediate revocation of the Invited Guest credential, and a potential ban from VidCon (which may be extended to future years).
– DO receive this upgrade to their purchased ticket/pass at no cost.
– DO receive a refund for any ticket purchased before receiving the Invited Guest credential or may transfer that purchased ticket to another person.
– DO NOT receive complimentary flights or hotel rooms.
– DO NOT have the ability to invite a +1. (Exceptions made only for minors under the age of 16.) – DO NOT participate in any official, attendee-facing VidCon programming (other than the aforementioned meet & greets in Hall D).
Invited Guests must read and adhere to the following Code of Conduct and Anti-Harassment Policy in order to be granted these credentials, as all attendees of VidCon are required to do. Failure to adhere to these behavioral statements will result in a revocation of the Invited Guest credential and potential expulsion from the event.
*There are absolutely NO EXCEPTIONS to these rules.*
VIDCON CODE OF CONDUCT
It is vital to us that VidCon is a safe place for all attendees. VidCon is a private event, and people who mistreat or disrespect other people may be removed and not allowed to return for the duration of the event. In addition, VidCon reserves the right to permanently ban attendees and guests who do not comply with the Code of Conduct, including for future events hosted by VidCon.
Please use good judgment and be respectful, as we’ll dislike throwing you out almost as much as you’ll dislike being thrown out. Also, please keep in mind that we are sharing the convention center campus and hotels with others, and it is our duty to be friendly neighbors. Not everyone “gets” this thing we are all into. Let’s show everyone that we are a positive and friendly group. By registering to be in attendance at VidCon, you hereby agree to the following:
VidCon badges and RFID wristbands are required for attendance to all official VidCon events. Badges must be worn around the neck and visible at all times. Badges and RFID wristbands are non-transferable.
We do not clear rooms between events. All activities have limited capacity as set by the Fire Marshal, so even though your badge and wristband are required to access all activities, they do not guarantee you access to any activity if it has reached its capacity.
All meet & greets are of a limited nature and your VidCon badge and wristband do not guarantee autographs or photos in the Meet & Greet Hall.
The Featured Creators who participate in VidCon are excited to see attendees, but please be respectful. They need to be safe and ensure all attendees are safe while moving around the event, so do not run at or crowd around Featured Creators in public walkways, near escalators, or around doorways.
Featured Creators also need to take a break at their hotel, so attempting to follow them to their rooms or to restrooms, riding the hotel elevators, waiting in the hotel lobby, or any other similar behavior is prohibited.
Purchasing a VidCon ticket does not guarantee that you will meet a particular Featured Creator.
Disorderly conduct may include, but isn’t limited to, any behavior that is illegal, unsafe, disruptive, discriminatory or causes discomfort to our attendees or guests. If someone doesn’t want to talk to you, don’t keep talking to them. If you do not have permission to touch someone, do not touch them. Please view our Anti-Harassment Policy at https://www.vidcon.com/anaheim/anti-harassment-policy/ for more information.
Pranks that are emotionally, mentally, or physically harmful to any people or property at VidCon, actually or potentially, are prohibited. If we hear about anyone pranking in ways that are disruptive to the well-being of our guests, attendees or staff, responsive action may be taken, up to and including being banned from future events hosted by VidCon.
LISTEN TO STAFF
All VidCon attendees and badge purchasers must adhere to the instructions of all VidCon employees and agents, all security employees and agents, the staff of Anaheim Convention Center, and any and all law enforcement personnel.
Alcohol, drugs, illegal substances, weapons, and items that can be mistaken as weapons are expressly prohibited, even if they are part of a costume. Masks or other headpieces that cover the entire face are not allowed. Large backpacks are not allowed, and other similar bags or containers are subject to search and may be prohibited. Unlawful sale or attempted sale of badges and RFID wristbands will result in the revocation of those credentials without refund.
This is the part where we go ahead and state the obvious: VidCon is an event produced by, for, and about online video enthusiasts. As such, VidCon may be recorded or reproduced by VidCon, its designees, and/or attending participants. By registering to be in attendance at VidCon, you hereby authorize VidCon, its designees, and/or attending participants to record, transcribe, modify, reproduce, perform, display, transmit and distribute in any and all media, in any form, and for any purpose any such recordings of VidCon. By registering for VidCon you hereby release VidCon, its designees, its employees, its agents, and/or its attending participants from any and all claims or causes of action you or your agents may possess, now or in the future, in connection with such activities.
VidCon is an all-ages event. An attendee’s age may affect whether they need a ticket and if they are permitted to attend on their own:
Minors 5 and under do not need a ticket but must be accompanied by an adult (18+) who has purchased a ticket to attend VidCon. Minors between the ages of 6 and 15 must have a VidCon ticket and must be accompanied by a ticketed adult (18+) at all times.
Minors 16 or older are not required to be accompanied by a chaperone if it’s OK with their parent/guardian. If a parent/guardian would like to accompany their child in any capacity, they need a ticket to attend VidCon.
Parents or adult supervisors of minors are responsible for the actions of minors they are supervising. Minors may be prohibited from certain areas due to the sale of alcohol at certain locations.
You assume any and all risks occurring before, during, or after VidCon. You release VidCon, Paramount International Inc., and the Anaheim Convention Center and their agents, licensees, assignees, employees, and their respective affiliates and representatives from any and all claims or causes of action arising from or related to VidCon events.
All VidCon attendees and guests are required to adhere to this Code of Conduct. The VidCon badge, which is required for admittance to all VidCon activities, is a revocable license. VidCon or its designees may, without refund, revoke this license for noncompliance with these terms or for disorderly conduct.
VIDCON HEALTH AND SAFETY GUIDELINES
All VidCon attendees and guests are required to adhere to the Health and Safety Guidelines, as determined in VidCon’s sole discretion, which are made a part of this Code of Conduct. The VidCon badge, which is required for admittance to all VidCon activities, is a revocable license. VidCon or its designees may, without refund, revoke this license for noncompliance with these terms or for disorderly conduct.
Attendees of VidCon agree to observe and comply with any and all applicable policies, rules, and regulations of the Anaheim Convention Center. VidCon or its designees may, without refund, revoke this license or refuse admission for failure to observe and comply with any and all applicable policies, rules, and regulations of the Anaheim Convention Center as determined by VidCon and/or the Anaheim Convention Center. Attendees of VidCon agree to observe and comply with all applicable laws, statutes, ordinances, rules and regulations of the Government of the United States, State of California, County of Orange, and the City of Anaheim.
VidCon reserves the right to change or modify any policy or rule at any time and without notice.
VIDCON ANTI-HARASSMENT POLICY
Statement of Policy:
VidCon is dedicated to providing a harassment-free event experience for everyone, regardless of gender, sexual orientation, disability, gender identity, age, race, religion, or any other status protected by law. We do not tolerate harassment of event participants in any form. Use of lewd or discriminatory language and imagery is never appropriate at VidCon. Anyone violating these rules may be sanctioned, expelled from the event at the discretion of the event organizers, or reported to local authorities.
Definition of Harassment:
Harassment under this policy includes, but is not limited to, offensive verbal comments, whether blatant or via micro-aggressions, related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, national origin, religion, age, marital status, military status, or any other classification protected by law; deliberate intimidation; stalking; following; harassing photography or recording; sustained disruption of talks or other events; inappropriate physical contact; display of offensive signs, gestures, tee-shirts, symbols, etc.
Definition of Sexual Harassment:
Sexual harassment does not refer to generally acceptable social behavior. Sexual harassment refers to verbal, physical, and visual conduct of a sexual nature that is unwelcome and offensive to the recipient. By way of example, sexual harassment may include, without limitation, such conduct as sexual flirtations, advances, or propositions; verbal comments or physical actions of a sexual nature; sexually degrading words used to describe an individual; an unwelcome display of sexually suggestive objects or pictures; sexually explicit jokes; and offensive, unwanted physical contact such as patting, pinching, grabbing, groping, or constant brushing against another’s body. Overly-revealing cosplay may result in requesting violators to cover and/or leave the convention floor.
Scope of Policy:
This VidCon Anaheim Anti-Harassment Policy applies to all attendees at VidCon including but not limited to: participants/attendees, guests, staff, sponsors, and exhibitors. All attendees are expected to comply with this policy at the event venue and all event-related social events.
Reporting an Incident:
If you are being harassed, notice that someone else is being harassed, believe this policy is being violated, or have any other concerns, please contact a VidCon staff member immediately. VidCon staff can be identified with their official staff name badges. If you cannot find a staff member to assist you, please go to Registration located inside ACC North.
Consequences of Violation of this Policy:
All reports of harassment will be directed immediately to VidCon organizers who may consult with and engage other staff, leaders and legal counsel as appropriate. Event security and/or local law enforcement may be involved, as appropriate based on the specific circumstances. VidCon will treat complaints of violations of this policy with the utmost seriousness and take steps to address them immediately. In response to a report of harassment, VidCon may take any action they deem appropriate. Such actions may range from a verbal warning, to ejection from the event without a refund, to being banned from participating in any future events.
If you have any questions about this policy, please contact firstname.lastname@example.org.